From: lists-migration-announce-le-z <
lists-migration-announce-le-z@ibiblio.org>
Date: Fri, Jan 26, 2024 at 12:32 PM
Subject: [MIGRATION OUTAGE] Re: lists.ibiblio.org outage and change Jan
29-31
To: lists-migration-announce-le-z <lists-migration-announce-le-z@ibiblio.org
>
Cc: admin <admin@ibiblio.org>
Hello once again from the students and staff at ibiblio, the hosts of a
mailing list you own or manage.
As we wrote in a previous email to you, we are writing to inform you that
lists.ibiblio.org, which is currently running the Mailman mailing list
software, will be unavailable for a period spanning three (3) business
days. Please see below for additional detail, and reach us at one of the
support links below if you have questions or concerns.
Warmly,
--
ibiblio staff
On Tuesday, January 23, 2024 at 8:51:26 PM UTC-5
lists-migration-announce-le-z wrote:
> Hello from the students and staff at ibiblio, the hosts of a mailing list
> you own or manage.
>
> We are writing to inform you that lists.ibiblio.org, which is currently
> running the Mailman mailing list software, will be unavailable for a period
> spanning three (3) business days from
>
> START of outage: Mon Jan 29 10:00:00 EST 2024
>
> (Click here to see the outage START time in your local time zone
> <https://www.timeanddate.com/worldclock/converter.html?iso=20240129T150000&p1=746>
> )
>
> END of outage: Wed Jan 31 14:00:00 EST 2024
>
> (Click here to see the outage END time in your local time zone
> <https://www.timeanddate.com/worldclock/converter.html?iso=20240131T190000&p1=746>
> )
>
>
> We have put together a page about this outage available here:
>
>
> https://support.ibiblio.org/t/lists-ibiblio-org-planned-outage-and-changes/771
>
> And we are copying some of the content at that link here for your
> convenience.
>
> Q&A:
>
> Q: Why this change? Why now? Why so long?
>
> A: Our existing infrastructure powering lists.ibiblio.org is now
> End-of-Life and not receiving updates. A major change to the web interface
> was inevitable, as our existing software moved to a new major version that
> split the web interface out into its own separate project. We reviewed what
> other institutions that had migrated away from our old solution had done,
> and we prioritized looking at migrations that had stayed with self-hosted
> Free/Libre and Open Source Software (F/LOSS), as well as migrations done by
> institutions similar to ours. We considered several of the options and
> eventually settled on one that has an active community, good documentation,
> and multiple large universities that have been public about their migration
> from the same system we currently have to this solution.
>
> The reason we have accelerated this change and are implementing it now is
> that our parent institution has support for complying with new rules from
> Google and Yahoo!
> <https://blog.google/products/gmail/gmail-security-authentication-spam-protection/>
> about mail signing (and other factors) for bulk mail. There is no way for
> us to be confident of the needed changes to comply with Google's new rules
> using our existing platform.
>
> The reason why this outage is taking multiple business days has two parts.
> The first is that we have relatively few staff given the size of our
> infrastructure, and the second is that we take our role as an archive very
> seriously. While we could have a relatively short outage, we are not
> confident that we could assure you that your list archives would still be
> present in full and available (either privately to subscribers or publicly
> depending on the list) as they are now. The only way that we can
> confidently migrate our systems is to take additional time to test while
> the system is down to prevent changes.
>
> Q: Do I need to forward this to my mailing list?
>
> A: Not necessarily, but you may choose to do so, and we encourage you to
> do so if your list members depend on posts from your list to make decisions
> about their day the same day the post is sent.
>
> For a shorter outage, mail would simply be delayed. Given the length of
> this outage, it is inevitable that some number of mailing list subscribers
> will attempt to post and eventually see a "bounce" notification from their
> mail provider. If you think your subscribers will be concerned, or will
> send you complaints, we encourage you to pass along this notice, or some
> kind of notice of your choosing, before the planned outage starts.
>
> After the outage, list subscribers should be able to receive messages from
> your list and post messages to your list as before. The list addresses will
> not change with this migration.
>
> Q: Do I need to do anything with my list settings before this migration?
>
> A: No, we have an export and import procedure that will migrate your list
> from the old system to the new one. This includes subscription and
> moderation policies, archive policies, etc.
>
> Q: I'd rather stick with the Mailman system I know, so how can I opt out?
>
> A: Unfortunately there's no way to do this and keep your mailing list from
> getting slowly increasing amounts of abuse inbound, and slowly (and maybe
> later suddenly and dramatically) less email delivered outbound. We are
> doing as much as we can to ease your transition to the new platform, and we
> acknowledge that with our limited staffing, for some of our contributors it
> will not be nearly enough help to make the transition comfortable. For
> that, we apologize and hope you will bear with us.
>
> Q: If something is broken after the migration, who can I talk to?
>
> A: We encourage you to start by just naming your mailing list and linking
> to the list information page at lists.ibiblio.org as a reply to the
> support post here:
>
>
> https://support.ibiblio.org/t/lists-ibiblio-org-planned-outage-and-changes/771
>
> If you do not get a reply in a timely manner, please do not add another
> post. Instead, please fill out a help request at
> https://www.ibiblio.org/help/request/ and check your email, including
> spam trap, for an automated response after 10 minutes.
>
--
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--
Lawrence F. London, Jr.
lfljvenaura@gmail.com
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